The Do's and Don'ts of Hosting a Tent Wedding or Event
Planning a tented event like a wedding reception can be magical. Tents bring charm and allow your guests to enjoy the beauty of the outdoors—especially in a scenic place like Roanoke, Virginia. But the weather in Southwest Virginia can be a little tricky. That’s why knowing what to do (and what not to do) when using a tent is so important.
Let’s walk through the basics of hosting a tented event and how a place like Bent Oaks Manor, with both indoor and outdoor options, can make everything go smoothly.
Why Choose a Tent for Your Event?
Tents create a dreamy setting for events. Imagine soft string lights, mountain views, and fresh air—right under the stars. It’s great for weddings, parties, family reunions, or even business gatherings that want a relaxed vibe.
But hosting under a tent takes some planning. You’ll need to think about the weather, your guests’ comfort, and the space you have to work with.
✅ Do's of Hosting a Tent Event
✅ Do Have a Backup Plan
Even if the weather looks perfect, things can change fast in Southwest Virginia. Rain, wind, or even hot sun can pop up. That’s why a venue like Bent Oaks Manor is so helpful. It has a beautiful outdoor setting and an elegant indoor space, so you can move your event inside if needed.
✅ Do Rent the Right Size Tent
Make sure your tent fits all your guests, plus tables, dance floors, and maybe even a buffet or bar. Talk with your venue or tent rental company. They can help you figure out the size you need. For example:
50 guests = about 20x30 feet
100 guests = about 30x60 feet
At Bent Oaks Manor, the team can help guide you on what works best for the number of guests you have.
✅ Do Plan for the Floor
Grass is beautiful, but it’s not always great for high heels or wheelchair users. Consider renting a floor to go under your tent. It keeps things cleaner and easier for walking. This is also important if it rains—it keeps your guests out of the mud!
✅ Do Think About Lighting
Once the sun goes down, your tent can get dark. Add string lights, chandeliers, or lanterns to make it shine. Not only does this help people see, but it makes your event feel magical.
✅ Do Keep Guests Comfortable
If it’s hot, you’ll need fans. If it’s chilly, rent some heaters. Southwest Virginia weather can be warm during the day and cool at night—even in the summer.
At Bent Oaks Manor, we’ve seen events that start with sunshine and end with cool mountain breezes. It’s all part of the charm!
Be Careful With Clear!
Using a clear tent can make your event feel open and dreamy—it lets in natural light and gives great views of the sky, trees, and stars. But on sunny days, it can also trap heat, kind of like a greenhouse. This means the inside of the tent can get really warm, really fast. In places like Roanoke, Virginia, where summer sun can be strong, it’s smart to plan for shade or add fans and cooling options if you’re using a clear tent. It’s beautiful, but comfort should always come first!
❌ Don’ts of Hosting a Tent Event
❌ Don’t Skip the Permits
Some places require permits for large tents. Always check with your venue or the local city. Luckily, venues like Bent Oaks Manor help take care of the big stuff like this, so you don’t have to worry.
❌ Don’t Forget About Bugs
Outside events can invite a few extra “guests” like mosquitoes. Use citronella candles or ask your venue if they treat the area before events. Some tent rental companies also offer screened sides to help keep bugs out.
❌ Don’t Overload the Space
Too many tables or too much furniture can make a tent feel cramped. Keep things simple and roomy. Remember, people will want to move around, dance, and take photos.
❌ Don’t Rely on Nature for Everything
A sunset makes a great backdrop, but don’t depend only on nature to decorate. Add your own personal touches like flowers, banners, or special lighting. Even with a tent, you can have a theme—rustic, classy, vintage, or anything you dream up.
Why Bent Oaks Manor Is Perfect for Tent Events
Bent Oaks Manor in Roanoke is ideal because it has both indoor and outdoor spaces. That means:
You can start outside on the stone-paved courtyard, and move inside if the weather changes
Guests always have a comfortable place to go
You don’t need to stress about “what if it rains?”
The venue also has helpful staff who can guide you through the planning process. Whether it’s choosing the right size tent or setting up your decor, you’ll feel supported from start to finish.
Plus, the view at Bent Oaks is hard to beat. Your tent will sit among beautiful trees and soft rolling hills. It’s the perfect mix of nature and comfort.
Helpful Tips for a Smooth Tent Event
🌟 Plan Ahead
Don’t wait until the last minute to rent your tent or book your venue. The best spots fill up fast—especially during spring and fall in Virginia.
🌟 Work with the Venue’s Team
Ask for advice. Venues like Bent Oaks Manor have hosted many events and know what works best for the area.
🌟 Tour the Space Beforehand
Walk through the space with your planner or decorator so you know exactly where things will go.
🌟 Add Signs and Paths
If guests need to walk from parking to the tent, use signs and maybe even a path with lights or lanterns to guide them.
FAQ: Tent Events at Bent Oaks Manor
Q: What if it rains during my outdoor event?
A: No problem! Bent Oaks Manor has a lovely indoor space ready if the weather changes. You can move your event inside easily.
Q: Do I need to rent the tent myself?
A: You can, but Bent Oaks offers rentals as ad-ons to our event packages (often at lower prices than getting your own)
Q: Can I decorate the tent however I want?
A: Yes! From fairy lights to flowers, the tent is your blank canvas. Just follow any safety rules the venue gives.
Q: Are restrooms available for outdoor events?
A: Yes, Bent Oaks Manor has indoor restrooms nearby so guests don’t need to use porta-potties.
Final Thoughts
A tented event can be beautiful, fun, and memorable—especially in a place like Roanoke, Virginia. But having a strong plan, a backup option, and the right space makes all the difference.
Bent Oaks Manor offers the best of both worlds: the charm of the outdoors and the safety of indoors. Whether you’re planning a wedding, birthday party, or company celebration, you’ll be glad to have both options ready.
